Accounts Assistant

My client is a leader within a specialist sector, due to expansion they now have a need for an Accounts Assistant / Purchase ledger Clerk on a full-time, permanent basis from there Wellingborough office with extensive WFH.


• Registering invoices / credit notes onto Open Accounts (prior to approval by key managers within the business).
• Checking invoices / credit notes once approved and coded by the relevant manager.
• Ensure that all invoices / credit notes are approved by the relevant manager, and have the appropriate back-up in the case of capital expenditure.
• Reconciliation of supplier statements on a monthly basis.
• Dealing with supplier and internal manager queries as they occur.
• Completing month end close down procedures, printing of daybooks, review of aged creditors, reconciliation of control accounts and standing data exception reporting.
• Review of debit balances with reasons and updates.
• Regular review of the registered invoice list, including chasing managers for outstanding invoices / credit notes.
• Review purchase ledger processes and ensure maximum efficiency is maintained.
• Working closely with the sales ledger and treasury teams to improve efficiency.
• Managing a number of purchase ledgers, including sterling, dollar and euro suppliers for both business units.
• Review exception reports for potential duplicate payments and take appropriate action where required.
• Update and review information maintained on the sharepoint site.
• Ensure documentation received adheres to agreed policy documentation.

Payments (Purchase Ledger):

• Complete an automatic cheque runs (weekly).
• Complete BACS transfers (including month end) – payment runs are made twice monthly including sterling, dollar and euro suppliers.
• Ensure that the direct debit file is kept up to date and that DD’s are cancelled when they come to the end of their payment periods.
• Scheduling and communication of all payments runs by BACS / cheque and wire transfers for all currencies including liaising with Treasury.

Skills required:

• Excellent communication and social skills.
• Excellent writing and presentation skills with ability to multitask.
• Socially confident, with diplomacy and organisational skills.
• Attention to detail and ability to manipulate and interpret financial data.
• Team player.
• Flexible to achieve goals.

Disclaimer - FRS strives to be an equal opportunities employer and is committed to treating all applicants alike. FRS does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.