Assistant Accountant

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    3 weeks ago
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An excellent opportunity to join a friendly office based in Leicestershire on perm basis.


Job Title: Assistant Accountant – General Ledger & Treasury Department: Accounting Responsible to: Finance Manager

Job Summary
The Assistant Accountant has primary responsibility for Treasury and Intercompany, but they will also be responsible for a variety of general accounts activities that will support the Finance Manager and Finance Team in the day-to-day operations.
Job Responsibilities Treasury:
• Produce daily, weekly and monthly bank reconciliations, including resolution of queries
• Report daily cash position and weekly cash forecast to finance manager and head office
• Post daily payments from the bank statement to the accounting software
• Process ad-hock bank payments for approval as required
• Review weekly supplier payment list, ensuring payments are in line with supplier terms e.g. bank guarantees are received
• Oversee and support special payment term processes in the sales and purchase ledger, including cash against documents, bank guarantees, letters of credit, certificates of ownership
• Support Finance Manager and Assistant Financial Controller with foreign currency analysis, forecasting and risk identification

• Review the accuracy of intercompany transactions between branches and global locations. Ensure transactions have been correctly set up and processed, including but not limited to, VAT coding, interbranch order placement, transfer pricing, correct coding to Nominal Ledger and Projects
• Reconcile and maintain intercompany balances between Global Locations and Europe, working with global contacts to resolve queries and ensure balances agree.
• Review intercompany invoice aging schedules in Sales and Purchase Ledger to ensure up to date and in line with intercompany reconciliations
• Work with the Sales and Purchase Ledger to ensure prompt invoicing of intercompany sales orders and job cost recharges, seeking approval for intercompany invoices, and ensuring prompt payment of approved invoices is made or received.
• Process inter-branch sales and purchase invoices between Europe HQ and Italy branch for project cost charges and overhead cost recharges.

Month End:
• Assist with month end processes and the production of monthly financial statements for submission to head office within agreed reporting deadlines
• Reconcile monthly stock movement and post journals to relevant nominal accounts
• Maintain and reconcile the Fixed Asset register, posting monthly depreciation
• Review coding of monthly sales, purchase, and general ledger transactions, making corrections as required.
• Produce intercompany reconciliations and relevant journals
• Accrue late received Intercompany invoices
• Support the preparation of monthly VAT returns and for reporting to HMRC, ensuring correct VAT coding of transactions and query resolution

• Collate and process weekly timesheets, resolving queries with relevant departments and ensuring accurate coding to Projects and Nominal Ledger
• Reconcile key Balance Sheet and Suspense accounts including, stock, fixed assets and intercompany debtors and creditors, in line with schedule.
• Produce monthly KPI reports for labour hours and employee headcount, entering statistics to the General Ledger accounts
• Prepare information and documentation required by external accountants for Europe branch in Italy and Luxembourg, and resolve any queries raised.
• Produce adhoc reports as required

• Assist with HMRC applications and reporting, including certificates of residence for withholding tax • Report data for National Statistics Surveys
• Support regular stock checks, working with goods-in and purchasing to resolve queries
• Assist with annual audit requirements
• Support business operations in resolving general accounts queries Customer Invoicing and Credit Control:
• Support the Credit Controller in duties including but not limited to; raising customer sales invoices, preparing documentation for special payment terms e.g. letters of credit, customer payment queries, chasing customer payments.
• Provide cover in periods of absence and holiday Supplier Invoices and Payments:
• Support the Purchase Ledger in duties including but not limited to; processing of employee expense claims, petty cash transactions, credit card statement reconciliations, payment runs, overhead invoice allocations
• Provide cover in periods of absence and holiday

Experience & Competencies
• Studying towards or interested in studying AAT qualification
• Educated to A level standard or equivalent and minimum of GCSE English and Math C
• Experience within a finance department in a similar role for 1 year
• Previous experience using Sage200 is desirable
• IT literate (Microsoft Office), with strong Excel skills.
• Excellent communicator – verbal and written, particularly with non-accounting employees in other departments at all levels.
• Confident and assertive
• Ability to prioritize and to multi-task in a fast-paced environment
• Good organisation, time management skills and the ability to work to tight deadlines.
• Resourceful, good problem-solving skills, attention to detail and highly dependable.
• Flexible and able to manage unexpected situations
• Good team player
• Ability to use initiative and make decisions autonomously
• Committed to continuous improvement

Disclaimer - FRS strives to be an equal opportunities employer and is committed to treating all applicants alike. FRS does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.