Financial Controller (College)

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    4 months ago
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My client is an independent college, ideally located within the Warwickshire area.

Due to the retirement of a long serving member of staff, they have now engaged FRS to assist with the recruitment of a Financial Controller to join the organisation.

Working closely with the Directors and Business Manager, this is a key / lead finance position and will take responsibility for the below:

Responsibility for all finance and accounting operations, facilities and site management and college transport, working closely with the Principal and executive officers of the Shareholders
Preparation of the budget and financial forecasts, including variance analysis
Preparing and publishing timely monthly management accounts
Preparing weekly cash flows and bank reconciliations
Preparation of annual financial statements
Manage all aspects of payroll payslips, pension calculations and payment of pension contributions and PAYE
Manage and comply with local and government reporting requirements and tax filings, including VAT
Develop and document business processes and accounting policies, to maintain and strengthen internal controls
To ensure all areas of work are compliant with company policy and Ofsted / ISI regulations, and DFE Boarding Schools – Boarding Minimum Standards
To maintain the colleges financial records and undertake the day to day financial activities in support of the colleges operation. Some of these activities are undertaken in conjunction with the partners central finance department
Ordering, processing and payment of all goods and services
Maintaining register of Agents and oversee payment of agent commission
Billing and calculation of full time fees and short-term course fees, including discounts and extras and debt collection
Contract management phones, copiers, IT, utilities etc.
Undertake any feasibility studies / project appraisals in respect of capital initiatives that the college may want to undertake
Overall responsibility for lettings of college premises to regular and ad hoc hirers, ensuring licence agreements are in place and an appropriate balance of maximisation of lettings income with college operations
Assist teaching staff with the budgeting and payment processing for college trips, clubs and activities

Facilities and Property Management
To determine how the college will best deliver the support activities – property and grounds maintenance programme, catering operation, college minibuses
Ensure the safe maintenance and operation of all college premises
Ensure the continuing availability of utilities, site services and equipment
Follow sound practices in estate management and ground maintenance. Negotiate contracts and obtain quotes for maintenance and project works. Ensure contractors follow instructions and requests. Monitor quality of work by contractors and manage all projects on the college site
Ensure a safe environment for the stakeholders of the college, to provide a secure environment in which due learning processes can be provided
Ensure ancillary services e.g. catering, cleaning, etc. are monitored and managed effectively
Liaise with the premises staff to ensure that minor repairs / caretaking general duties are carried out promptly and to the necessary standard
Work closely with the IT function to ensure structure is fit for purpose (Finance, Student Management, Fees Billing, Admissions etc.)

Other responsibilities
To attend and keep minutes of Management meetings and Shareholder Board Meetings, ensuring that all papers are distributed ahead of meetings and filed

The ideal candidate will be formally qualified (ACA / ACCA / CIMA), with previous experience having been gained operating in a lead Finance Position (FC / FD / Head of Finance) etc.

Experience gained working within an education environment (School, College or University) would be highly desirable due to Ofsted / DFE / ISI Regs, however this is not essential as long as experience in the below can be demonstrated:

– Working with external auditors to prepare financial statements for a limited company
– Experience with general ledger functions and the month-end and year end close process
– Experience of estates and facilities management
– Proven ability to establish and maintain excellent working relationships (both internal and external) at all levels

In return, a competitive basic salary of 45,000 – 55,000 coupled with excellent benefits and great working environment await.

Disclaimer - FRS strives to be an equal opportunities employer and is committed to treating all applicants alike. FRS does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.