Procurement Administrator

  • Salary:
  • Job type:
  • Posted:
    3 weeks ago
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My client is looking for a Procurement Administrator to join a great team for a well established organisation near Coalville.


• Raising purchase orders / subcontractor orders
• Liaise with sales, service, projects, and logistics department as required, to resolve queries and provide information
• Dealing with purchase order and invoice disputes
• Logging and notifying Project Managers regarding Subcontractor applications
• Reviewing annual contracts for business overheads and looking for cost savings
• Processing new supplier / client account set up, as well as monitoring these on an on-going basis and raising any concerns
• Support with preparation and paperwork for audits / audit meetings
• Purchase stationery, general supplies, and PPE for all Company sites
• Prepare agenda’s, take minutes / notes of meetings, and deliver analytical report writing
• Maintain accurate records using computerised system
• Chasing and updating subcontractor insurances
• Maintaining the approved suppliers list
• On-hire and off-hire of equipment for Project Managers
• Accepting deliveries and booking in
• Support in the management of company livery and vehicles
• Support the Head of Estimating with procurement projects
• General administrative duties and answering telephone calls


The ideal candidate will need to be self-motivated, friendly and be able to use initiative during busy times. They will also need to be able to work with other members of the team and be a positive team player. You will have relevant previous experience and excellent Microsoft skills. An understanding of clear timelines and be able to meet targets efficiently.

You will be working alongside the Office Manager within the projects team delivering clear communication to external parties such as Supplier, Engineers and Sub-contractors, you will be responsible for ordering materials for the live projects, reviewing disputes and carrying out cost saving analysis.

The ideal candidate will have:

• Degree level education or equivalent (desirable)
• Excellent administration skills
• High level of accuracy / attention to detail
• Strong IT skills, to include Excel and PowerPoint
• Experience producing MI reports
• Strong communication skills
• Experience working in an engineering company
• Good organisational skills
• Professional approach to tasks, relationships, and corporate culture
• Excellent problem-solving skills
• Driving licence


Full Time, Monday 8.30am – 5pm and Friday 8.30am – 4pm

Benefits include:

• Ongoing salary review based on performance
• Training provided – this is an excellent role to develop your career
• Opportunity to work for a market leading Company who value their staff
• Enhanced pension scheme
• Holiday entitlement of 22 days per year plus bank holidays

Disclaimer - FRS strives to be an equal opportunities employer and is committed to treating all applicants alike. FRS does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.